JAPANESE OFFICIAL DOCUMENTS
Official Document Retrieval & Apostille Support
Support for overseas clients who need Japanese official documents such as Koseki, Juminhyo, Certificate of Acceptance of Birth or Marriage Notification, and Apostille certification.
For Clients Requesting Japanese Certificates from Abroad
Obtaining Japanese official documents from overseas can be difficult because the required documents, storage office, application method, and authority in charge may differ depending on your situation.
Our office helps confirm what documents may be needed, conducts identity verification, contacts one relevant Japanese public office when necessary, and supports lawful document retrieval, apostille certification, and international shipping.
IDENTITY CHECK
Identity Verification Meeting
For clients requesting Japanese official documents, an online identity verification meeting is required before we accept the request.
- For Koseki, Juminhyo, Certificate of Acceptance of Birth/Marriage Notification, and related documents
- Usually 10–15 minutes
- USD 50 per session
- Includes a brief consultation about your document request
- Includes one inquiry to a Japanese public office, if necessary
This fee is not only for identity verification. It also covers a short consultation regarding your document request and, where necessary, one inquiry to one relevant administrative office in Japan.
SUPPORT DETAILS
What We Can Support
01
Document Confirmation
We help confirm what type of Japanese certificate may be required for your purpose and situation.
02
Retrieval from Public Offices
We obtain eligible Japanese official documents from city halls, ward offices, or other relevant public offices.
03
Apostille & Shipping
If required, we support apostille certification by the Ministry of Foreign Affairs of Japan and international shipping.
Main Fees
Document Retrieval & Apostille Support: From USD $300
Actual costs depend on the document type, number of certificates, postage, apostille requirements, and the complexity of the case.
The Identity Verification Meeting is USD $50 per session and includes a brief consultation and one inquiry to one Japanese public office, if necessary.
Important Notice
- Our service is limited to lawful retrieval and legalization of existing Japanese certificates.
- We cannot judge whether a client still holds Japanese nationality.
- We cannot provide advice that may conflict with Japanese law.
- We cannot guarantee that retrieved documents can be used for Japanese passport renewal or nationality confirmation.
- Additional inquiries to multiple public offices may require a separate quote.
PROCESS
How the Process Works
1. Identity Verification Meeting
We confirm your identity, discuss the purpose of the request, and check what information is available.
2. Document Preparation
We prepare the power of attorney, application documents, and other required information for the relevant office.
3. Retrieval / Apostille / Shipping
After the documents are issued, we proceed with apostille certification if requested and ship the documents overseas.
Estimated Timeline
The overall timeline is usually around 4 to 8 weeks. The actual timeline depends on the document type, the issuing office, apostille processing, public holidays in Japan, and international shipping conditions.
PLEASE READ FIRST
Related Guides
Japanese Nationality & Passport Policy
Please read this policy if your inquiry involves Japanese nationality or Japanese passport matters.
Nationality & Dual Citizenship Guide
This guide explains Japanese nationality loss, dual citizenship issues, and passport-related risks.
Complete Procedure Guide
This page explains the full workflow, pricing, identity verification, timeline, and important notes.
Ready to Start?
If you need Japanese official documents, please book the Identity Verification Meeting first.
