Comprehensive Support for Obtaining Japanese Official Documents and Apostille Certification
At Trust Administrative Scrivener Office, we offer dedicated support for foreigners who need to obtain official Japanese documents—such as Certificate of Acceptance of Marriage Registration, Family Registry (Koseki Tohon), Certificate of Residence, and more—along with apostille certification for use abroad. Whether you’re applying for marriage registration, citizenship, or other legal procedures in your home country, we will help you navigate the complex process smoothly and efficiently.
Fees
Japanese Document Retrieval & Apostille Support – Starting from USD $200
(Actual costs depend on document type, number of certificates, postage, and currency rates.)
For detailed pricing, required procedures, and the full process, please first review the following page:
👉 How to Request Japanese Certificates & Apostilles from Abroad
(Explanation of the complete workflow, consultation fee, identity verification, timelines, and important notices.)
⚠️ Important Notice (Please Read Before Contacting Us)
Our office strictly complies with Japanese law, including the Nationality Act and Passport Act.
We cannot:
・Judge whether a client still holds Japanese nationality
・Provide advice that may conflict with Japanese law
・Guarantee the use of retrieved documents for Japanese passport renewal or nationality confirmation
Our service is limited to the lawful retrieval and legalization of existing Japanese certificates.
For the full explanation, please read:
👉 Important Notice: Japanese Nationality, Dual Citizenship, and Passport Renewal
🪪 Identity Verification Requirements
For any request related to Japanese nationality or Japanese passport matters
You must provide one of the following:
・Valid Japanese passport
・Valid Japanese driver’s license
・Valid My Number Card (Japan’s national ID card)
・OR, if none of the above are available:
A government-issued ID from your country of residence that explicitly states “Japanese nationality”
Without one of these, we cannot accept requests involving nationality confirmation or Japanese passport procedures.
For family-related certificates (not related to your own nationality)
If you are requesting a certificate for a family member, such as:
・Parents’ marriage notification acceptance
・Child’s birth notification acceptance
・Other family-related civil certificates
then your Japanese nationality status does not affect the request.
In that case, we require:
・Your passport
・One additional government-issued photo ID
Support Details
- Consultation(Paid Service): We will first discuss your needs and identify the specific documents required for your situation.
- Document Retrieval: We will obtain the necessary official documents from local government offices on your behalf, such as:
・Certificate of Acceptance of Marriage Registration・Family Register (Koseki Tohon)・Certificate of Residence (Juminhyo)・Other public certificates - Apostille Certification: If apostille certification is required, we will apply for and obtain the apostille from the Ministry of Foreign Affairs of Japan.
- International Shipping: Once the documents and apostille are ready, we will ship them to your address overseas via EMS or other reliable carriers.
Estimated Timeline
4 to 8 weeks
(The overall timeline depends on the number and type of documents requested, and may also be affected by public holidays in Japan. Retrieving documents from local governments usually takes 1 to 2 weeks. Once the documents are ready, we will submit them to the Ministry of Foreign Affairs for apostille certification.
The processing time for the apostille can vary: it usually takes around 1 month, but in some cases, it may be completed in as little as one week, depending on the Ministry’s workload and other factors.)
Why Use Our Service?
- Reliable Support from a Licensed Professional:
As an officially licensed Administrative Scrivener, we can help you avoid common mistakes and delays when dealing with Japanese bureaucracy. - Time-Saving and Stress-Free:
Obtaining documents from Japan while overseas can be difficult. We handle everything for you—from communication with city halls to apostille processing and shipping. - Multilingual Communication:
We offer support in English, Japanese, and Chinese, so you can feel confident throughout the process.
📚 Related Articles (Please Read Before Sending Your Inquiry)
To help you understand your situation clearly and avoid unnecessary confusion, we have created three detailed guides.
Please make sure to review the article that applies to your case.
🔹Office Policy on Nationality & Passport Matters
This page explains our legal compliance policy regarding:
・Japanese nationality
・Loss of nationality
・Dual citizenship situations
・Requests related to Japanese passport renewal
・Cases where we cannot provide support due to legal restrictions
If your inquiry involves your own Japanese nationality or Japanese passport, please read this page first.
🔹Detailed Legal Explanation of Nationality & Dual Citizenship
This article explains, in accessible but accurate legal terms:
・How Japanese nationality is lost
・Nationality Act Articles 11, 12, and 13
・Why some people believe they are still dual nationals
・Whether you can legally use a Japanese passport after naturalizing abroad
・Risks of “false declaration” in Japanese passport applications
・Nationality issues for children of international marriages
If you want to understand your nationality status or legal risks, this article is essential.
🔹Complete Guide for Overseas Clients Requesting Japanese Certificates
This page provides the full step-by-step explanation for overseas clients who need:
・Koseki Tohon
・Certificate of Acceptance (marriage/birth)
・Juminhyo
・Other official Japanese certificates
・Apostille certification
・International shipping
・Consultation and identity verification procedures
If your primary goal is obtaining Japanese documents from abroad, this is the page to read.
Contact
Our office offers online consultations and on-site visits. We also strive to respond to emails and LINE messages as much as possible, even on non-business days. Please feel free to contact us using your preferred method. You can send us a message directly using the buttons below.
Trust Administrative Scrivener Office
- Location: 1-1-1 Kaji-machi, Kokura Kita Ward, Kitakyushu City, Fukuoka, 3rd Floor
- Access: 3-minute walk from JR Kokura Station / 30-second walk from Heiwadori Monorail Station
- By Car: If coming by car, please use nearby coin-operated parking.
- Website: https://www.trust-gyosei.com
