JAPAN GOVERNMENT PROCUREMENT SUPPORT
Unified Supplier Qualification & Tender Support for Overseas Companies
Support for overseas companies seeking Japan’s Unified Supplier Qualification and paper-based tender submission assistance where permitted.
Support for Overseas Companies Without a Branch or Office in Japan
Japan’s government procurement procedures can be difficult for overseas companies, especially when Japanese-language documents, submission rules, and communication with procuring entities are required.
Trust Administrative Scrivener Office supports overseas companies with Unified Supplier Qualification applications, pre-checks for tender procedures, and paper-based tender submission handling where permitted.
RELATED GUIDES
New to Japan Government Procurement?
If you are new to Japan’s Unified Supplier Qualification system, please review these guides first.
Unified Qualification Overview
Learn what the Unified Supplier Qualification is and how overseas companies can use it.
Manufacturing & Sales Categories
Check eligible business categories for manufacturing and sales registration.
Service Categories
Check eligible service categories under the Unified Qualification system.
Purchase of Goods Categories
Check eligible categories for companies supplying goods to the Japanese government.
SERVICE FEES
Fees
The following fees are basic guide prices. Final fees may vary depending on document volume, translation needs, and tender complexity.
01
Unified Supplier Qualification Application
Application support when Japanese translations are prepared by your company.
From USD $1,000
02
Application Support with Translation
Application support when our office prepares Japanese translations. The fee depends on translation volume.
From USD $1,500
03
Pre-check / Feasibility Review
Quick review for overseas companies already holding qualification, including inquiry to the procuring entity.
USD $200 per tender
04
Tender-related Support
Paper-based submission handling where permitted, for overseas companies without a branch or office in Japan.
From USD $1,100 per tender
Important Notes
- Some tenders are electronic-only and may not allow support by an external office or agent.
- Pre-check includes reviewing tender instructions/specifications and contacting the procuring entity’s designated helpdesk or contact point.
- If multiple rounds of inquiries or extensive document review are required, we will quote separately.
- Our office does not negotiate tender terms or act as a business representative in negotiations.
- For tender-related support, our role is limited to paper-based submission handling and liaison support where permitted.
PROCESS
Support Flow for Tender-related Paper Submission
1. Online Meeting
We first confirm your company’s situation, qualification status, target tender, and support needs.
2. Agreement & Advance Payment
After agreement, we exchange the contract by PDF and request 50% of the service fee as an advance payment.
3. Tender Document Review
Both your company and our office review the tender instructions and confirm who prepares each document.
4. Confirmation with the Procuring Entity
Where necessary, our office contacts the procuring entity to confirm required documents and submission rules.
5. Document Preparation
Your company sends documents by email. Our office prints them and prepares documents handled on the Japan side.
6. Final Confirmation
We send the prepared tender package to your company by email for final review before submission.
7. Final Payment
Before submission, the remaining service fee and actual expenses, mainly postage, must be paid.
8. Paper Submission
After payment confirmation, our office mails the tender documents to the procuring entity.
9. Liaison After Submission
Our office handles basic communication as your liaison office and promptly informs your company of tender opening notices.
After Tender Opening
Once the procuring entity issues the tender opening result or further instructions, we will promptly notify your company.
After that point, direct communication between the procuring entity and your company is generally required. If additional support from our office is needed, we may provide auxiliary support after presenting a separate fee estimate.
Need Support for Japan Government Procurement?
If your overseas company is considering applying for Japan’s Unified Supplier Qualification or participating in a paper-based tender, please book a consultation first.
Trust Administrative Scrivener Office
Based in Kitakyushu, Fukuoka, Japan ｜ Online consultations available
